MAC TRAVEL, your DMC in Uruguay

 
Congress, Conference and Event organizing
Congress, conference and event organizing requires long term and careful preparation as well as complete co-ordination of multiple procedures. High-level know-how and experience guarantee successful events.
 
A congress, a conference or an event in general is organized in order to exchange ideas on specific issues and to draw important conclusions for a scientific field or profession. Usually a meeting brings together a number of professionals and scientists, who will greatly contribute to important developments for the sciences, the economy and the society. Therefore, the most comfortable possible environment for successfully holding the conference is an ultimate priority for the organizing committee but foremost for the professional event management company.
 
Mac Travel/Sucesos have an extensive experience in conference and event organizing and specialized and well-trained personnel who will care for the professional communication, the comfortable transportation and accommodation of the participants, the perfect functioning of the venue, the social events. We are ready at any time to serve the needs of the most demanding meeting or event from the first announcement to the warm farewell.

 Our services for the preparation, holding and closing of a congress or event include:

• Communication and correspondence (via mail, fax, e-mail, telephone, courier) with the participants, official guests, speakers (presentations, filing, letters of acceptance), the authorities, exhibitors, etc. 
• Data base program for supporting the organizing of the meeting, for registering participants and editing analytic presentations and tables. 
• Press Office for the meeting (press releases/announcements to Radio, Newspapers, TV channels).
• Pick-up/Welcome Desk at the airport for welcoming the participants and co-coordinating their transfer by bus, van or taxi
• Secretariat desk during the meeting for serving the needs of the participants, with the required number of different speaking languages personnel and equipment (computer, photocopy machine, fax & telephone)
• Registration desk 
• Material distribution to the participants
• Info Desk
• Reproduction of speeches and conference texts (photocopying)
• "Announcements" & "Messages" table
• Good Venue Functioning (lighting, panels, flowers, water for the speakers, presentation equipment, signing etc.) 
• Signing
• Certificates of attendance 
 

The Secretariat can also undertake the care of:
 
• Congress material (briefcase/folder, notepad, pen, budge)
• Speakers' & official guests mementos
• Placards
• Information material
• Congress documents (announcement, registration form, hotel reservation form, abstract form, program, abstract book, poster, envelopes and letter sheets with congress logo, certificates of attendance, invitations)
• Technical equipment (audio-visual systems, translation system, projectors)
• Technical support
• Interpretation
• Translation of texts and speeches
• Trade exhibition (diagram of the exhibition space, information leaflets for participants, contacting exhibitors for selling stand and advertisement space, financial arrangements, designing and arranging stands and their equipment)
• Hotel reservation & accommodation
• Air tickets
• Transfers from and to the airport and the hotel, and transfers required for the meetings, social events etc.
• VIP services for official guests, speakers, honored persons etc. Care for their transportation, accommodation, meals, gifts, tours etc,
• Treasury administration (fees collection, payment of expenses in collaboration with the Organizing Committee)
• Press Conference
• Tourist program, social events
• Reception, meals, coffee breaks
• Protocol bureau during the meetings, the social events and the receptions. 
Congress sponsors
 
*Our company can undertake to seek sponsors with a direct interest in a specific conference. Sponsorships can take various forms, financial, material or immaterial. The form of sponsorship is always defined in collaboration with the Organizing Committee.